The fastest way to explain this is to let you do it. Give it your guest
count, your date, and your bar hours. Everything below becomes yours, and you will watch
the same few details turn up again in the next tool, and the one after that.
Everything here is a demonstration. What you see below is just a piece
of what the real tools give back. They run in your browser, save to your device, and are
yours the moment you buy them.
Start here · nothing is saved, nothing is sent
Best guess is fine
Change it and watch
Five is typical
Tab 02 · Planner's Math
You gave it a number. Here is your whole bar.
Not a rule of thumb. Your guest count and your hours, worked the same way The Bar Math Calculator works them: a drink and a half in the first hour, one an hour
after that, split forty / forty-five / fifteen across beer, wine and cocktails.
0Drinks, all nightFirst hour heavier, then it settles
0Bottles of wineFive glasses to a bottle
0Cases of beerOr 0 kegs, if the venue taps
0Bottles of spiritsSixteen pours to a bottle
Planned by The Bar Math Calculator · $34, or free inside the binder
Four numbers is not a shopping list
We know. In the tool you say how much red and how much white, then name the wines and
beers you are actually pouring and type your own cocktails in by the recipe. What comes
back is the shopping list itself: exactly how much of exactly what, spirits totalled by
the bottle, mixers by the liter, and a keg option once the beer count justifies one.
The part everyone forgets
And the two lines that ruin a good bar.
Ice and glassware are ordered last, guessed at, and under-bought at almost
every wedding we have worked. Both are driven by your guest count and nothing else.
0Pounds of iceA pound and a half a guest. More if you are outdoors
0GlassesThree a guest. Abandoned drinks are real
0Bottles for a toastSix flutes to a bottle, if you are pouring one
0People to feedWhich is where the next tool picks it up
Planned by The Bar Math Calculator
Still only the top of it
It plans the garnish, the sodas and juices, and a water station that is not sad, then
prints the lot as a shopping list you can check off in the aisle.
The Thread
One saved file. Zero retyping.
Every tool has the same two buttons. Save My Progress downloads a small backup file,
and the next tool imports it. That file is the Thread. Your budget, your booked
vendors, your counted guest list: each one rides it forward, so nothing gets typed
twice. Watch your own numbers make the trip.
The Guest List & RSVP Tracker
150 guests, counted
Save my progress
Saved plan
The Thread file
Import your saved file
The Complete Layout
19 tables, drawn to scale
One file. Two tools. Nothing typed twice.
Tab 04 · Create the List
The same number, and now it is a room.
That hand-off you just watched is the Thread doing its work. The count lands,
the seating tool draws a first pass at the room, and you take it from there: swap a round
for a banquet, set its real size in feet, drag it anywhere you want it. Then seat more
people at a table than it holds and the table turns red and tells you by how many, and
name two guests who should not sit together and it watches that too.
0 tables · 60″ round, seats 82.5 ft buffer for chairs and walking roomSweetheart, seats 28 ft bar, off the sightline16 ft dance floor · grid squares are 5 ft0 meals · 0 on the escort list
Planned by The Seating Planner and The Complete Layout
The drawing is the easy part
In the real tool you set the dimensions of your space and build what is actually in it:
the bar, the DJ, the cake table, the entrance, the awkward corner you cannot use. Then
seat every guest by name, print the plan and the roster, and keep as many versions as you
need ready for your venue and your vendors.
Tab 01 · Plan the Day
You gave it a date. Here is every deadline.
All of it works back from the date you gave it. The one to watch is the final
count: the day your venue and caterer need a real number, and the day after which an empty
chair is still on your invoice.
—Invitations go out
—Friendly nudge
—RSVP deadline
—Final count due
—The day itself
Planned by The RSVP Timeline Calculator and The Payment Tracker
Five dates of about twenty
The full timeline starts eight months out and runs to the morning of, adjusts for a
destination wedding and for digital versus printed invitations, and hands you the words
for the chase. Alongside it every deposit and balance is watched to its due date.
What just happened
You typed three things. You got back fifteen answers.
That was three inputs, and staying that easy is the point. If you changed the guest count
and watched the numbers move, you have already seen the useful part: nothing here is fixed.
In the real tools that keeps going. Shorten the bar, swap the room, move the date, and
everything downstream moves with it.
Most of planning is deciding, and deciding is easier when you can see both versions. Some
of what the full tools add:
The Bar Math Calculator
Also gives you
Your red and white split, then bottles of each wine you are pouring, from eight
on the list or your own
Beer by style, and a keg option once the count justifies one
Your signature cocktails costed from their recipes, spirits totalled by the bottle
and mixers by the liter
A checkable shopping list you can take to the store
The Guest List & RSVP Tracker
Also gives you
Mailing addresses, kept with the names
Meal choice per guest, not per table
Dietary notes that travel to the caterer
Seats per party, and the table each one lands at
The Complete Layout
Also gives you
The room drawn to your real dimensions, not a template
Buffers that leave walking space between every table and whatever is next to it: the walls, the dance floor, the photo booth
A printed plan and a printed roster
Ballroom and garden saved as separate versions, printed side by side
Ten tools · this page demonstrated four of them, with three numbers
Two journeys · each on one thread
The tools do the building. The guides carry the experience.
4 tools + 4 guides
The Booked & Budget System
$226$119
Your budget allocated, venues compared on the same terms, vendors
scored and contracted, then every payment watched to its due date. Every vendor found,
compared, booked and paid, without a single number typed twice.
The Budget Builderallocated
The Venue Scorecardfound
The Vendor Matrixcompared
The Payment Trackerpaid
And four guides The Venue Visit · The Booking Order ·
What to Ask Before You Sign · The Wedding Tipping Guide
3 tools + 4 guides
The Guest Experience System
$173$109
From the first invitation to one plan your whole vendor team works from.
The venue sets the tables to it. The coordinator lays the chairs and every place card
from it. The caterer cooks to the count and serves to the table. Every reply counted on
the way, and two of these three are the tools you just watched.
The RSVP Timeline Calculatorinvited
The Guest List & RSVP Tracker150 counted
The Complete Layout19 tables, to scale
And four guides Invitation & Addressing Etiquette ·
The RSVP Rescue Kit · Seating, Solved · The Dancefloor Formula
No fine print
Built to be yours.
No accounts, no subscriptions
Every tool runs in your browser and saves to
your device. Nothing leaves it, including everything you typed above.
Yours forever
Your backup file restores on any computer, any browser, any
time. Laptop to iPad to the one in the drawer.
Safe to click
Import the wrong file and a tool politely declines. Nothing
crashes, nothing is lost.
Versions welcome
Save a ballroom plan and a garden plan, print both, compare
at the table. The winner travels.
The whole binder
Every number above, and every one after it.
$226$179
All twenty-four guides and all ten tools, every hand-off already in place, with The Binder
Opened included as your ring-to-reception roadmap.
Bold is an interactive tool · everything else is a guide